Project Management

Making Project Management decisions 

• Project mangement: Role of ensuring all aspects of a given production run smoothly by overseeing a number of people/ departments 

• Project manager: ensures all deadlines are met and brief is followed by leasing with others and holding them to account

• Project management is effective planning and running of a project 

• Planning requires outline of task,deadlines, contingencies (back up plan) and milestones that will required to manage the project efficiently. 

1. Tasks that need to be done 
2. Deadlines for each task 
3. Milestones within tasks and overall project 
4. Constingencies 

1)Gant Chart 

Horizontal bars to illustrate project completion dates, progress,milestones,dependencies 

- Bar chart - each bar marks start and end of each task and activity. 

- Each bar represents each stage of production 

- Gant chart can determine if there are any dependencies. 

Provide:

- Events of milestones 

- Duration of each event of project 

-Where tasks overlap with others and by how much 

- The start and end of the entire project 

2)Production schedule 
3) To do list 
4) Workflow tool: split by team member so that it is clear who is doing what, when.

Initial Pitch treatment: To set out what is going to happen at each stage 
Call sheet: Listing of all the people in the production 
Budget proposal form: 
Budgets: 
Contract:
Storyboard: Set out the deadlines 
Set diagram: 
Camera shot list: Checklist allows you to know what needs to be filmed when 
Talent release form: 
Location release form: Know specific location timings 
Daily progress report: 
Continuity sheet: 
Equipment log: 
Shooting script: 
Visual effects breakdown: 
Audience questionnaire for product testing: 
Asset log: 
Risk assessment: 
Recce/scounting sheet: 
Editing log:

Logistics 
Complex process of organising resources for production
This includes getting: 
-  Personnel 
- Props 
- Production equipment 
- Locations 
- Transportation 
- Care on loaction 

DAILY PLANNER/CALL SHEET 
- Used each day on production 
- Ensures everyone on set knows what goals of day are 
- Helpful because it clarifies goals for day in one, simple sheet which can be circulated amongst everyone 


FORMS
- These are used to gain permission for a variety of resources 
- Besides the ones listed below, there may also be a clearances form 
- Known as release forms as individual releases their claim over their likeness 


INDIVIDUAL RELEASE FORM: For individuals working on a project, to sign over the rights to their work and/or intellectual property. Often in employment contract. 

CONSENT FORM: For all people who appear in production - be they acts employed for the project or members of the public who are perhaps in the background but with a visible face of audible voice - under 18s

LOCATION FORM: All locations used in the film a form must be completed to not only grant access but also to appear on camera. Some buildings are subject to copyright law, which makes this form even more important.